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Council Procedures

Council Process

How the Municipal Council Process Works

Council & Workshop Meetings

Council meetings are held at 7:00p.m. on the 1st Tuesday of each month in Council Chambers of the municipal building at 101 Railway Avenue.

In Camera sessions may be held in Council Chambers, if required, immediately following the regular meetings.  This is an informal meeting of Council giving Council a chance to hold in-depth discussions prior to making a decision on particular matters of planning and development; budget; contract discussions etc. There are no formal decisions made during an in-camera meeting only recommendations, which may be later referred to the next Council Meeting for discussion and consideration.  This “In Camera” session is not open to the public.

All Council are open to the public. Members of the public wishing to attend a Council may contact the municipal office for a copy of the Agenda.

For the benefit of members of the public who are unable to attend a Council Meeting, minutes of the Council Meetings only are available on the website shortly after the minutes are approved by Council.

Delegations & Petitions

A person or organization wishing to be heard by Council may address Council as a delegation during the public participation portion of the Council. The following is the procedure for such presentations:

Any person wishing to present a petition to a Council Meeting shall inform the Administrator of the;

  • subject of the petition; and
  • name and residential address of each person who has signed the petition, no later than noon on the Friday immediately preceding the meeting.

Any delegation wishing to appear at a Council Meeting shall inform the Administrator of the:

  • subject of the delegation; and
  • name of the speaker, no later than noon on the Friday immediately preceding the meeting.

Requests for an audience at a regular meeting should be received by the municipal office no later than 12 noon the day of the regular meeting.  The Council shall not receive a petition or delegation unless this section has been complied with, unless otherwise resolved by Council as noted in the Council Procedural Bylaw.

Unless Council otherwise resolves, the maximum time for presentations of a petition or appearance of a delegation before Council is fifteen (15) minutes. Additional time is at the discretion of Council and requires unanimous consent if provided.


If you wish to write a letter to the Council, you may do so by e-mail or paper form. Letters must include the signed and printed name of the sender. Unsigned letters or remarks will not be placed on the agenda. The Correspondence will be placed on the next available Council agenda.  If you wish to speak to Council, you need to explain so in your letter and contact our office at (306) 638-3188 to confirm your request.

Please note that your e-mail or letter in its entirety may be included in the Council agenda, and that the Council agenda is a public document.  Unless marked ‘Confidential’ all correspondence may be available to members of the public.

Prior to releasing information to the public, all “Personal Information” as defined in Section 23(1) of the Local Authority Freedom of Information and Protection of Privacy Act (LaFOIP) will be removed from all documentation unless permission is granted by the individual to release said personal information.

Please note that complete copies of bylaws, resolutions, reports, and other background material are available from the Administrator subject to LaFOIP guidelines and legislative requirements. For more information on records request please click on the following link:…